Enquiries are coming in.
Patients aren't booking.
Capture Meta Instant Form leads, track every consultation and treatment plan, and automatically send conversion signals back to Meta.
The Problem
Does this sound familiar?
Hair transplant clinics lose 70–80% of their leads not because of bad ads — but because of what happens after the enquiry comes in.
Leads vanish after the first call
You get 80 enquiries from Meta ads. 20 are serious — the other 60 just want a price. Without tracking, you never know which ones were real or who to follow up with.
Consultations fall through the cracks
A patient came in, liked the plan, and said they'd think about it. Nobody followed up in 3 days. Now they've booked with your competitor across the street.
Meta never learns who became a patient
You do 8 procedures a month. Meta has no idea. It keeps targeting people who just want a free estimate — not patients who actually commit to surgery.
Features
Everything your clinic needs
Built specifically for how hair restoration clinics work — not adapted from a generic sales CRM.
Hair Clinic Pipeline
Custom stages built for your clinic — New Enquiry → Consultation Booked → Treatment Plan Sent → Procedure Scheduled → Post-Op → Result Review. Not generic CRM stages.
Meta Instant Forms Integration
Connect your Meta Instant Form directly to Trace CRM. Every lead who submits your form appears in the CRM within seconds — no manual copy-paste from Facebook.
Meta CAPI Feedback Loop
When a patient books their procedure, Trace fires a server-side CAPI event to Meta. Your ads start finding more people who actually convert — not just enquire.
Email Consultation Reminders
Auto-send emails when a consultation is booked, a treatment plan is shared, or a follow-up is due. Patients show up. Nothing slips. No manual effort from your team.
Front Desk & Consultant Roles
Front desk assigns enquiries to consultants. Each rep sees only their patients. Admins see everything across the clinic. Full accountability, no overlap.
Consultation-to-Procedure Analytics
Which ad campaign has the highest conversion rate? What's your consultation-to-booking ratio? Track it all — source, campaign, and stage breakdown in one dashboard.
Pipeline
A pipeline built for how
hair transplant clinics actually work
Not just "New → Converted". Trace tracks the real journey — from first enquiry through consultation, hair analysis, treatment plan, procedure day, and post-op review.
All stages are fully customisable to your clinic's exact workflow.
Arjun Mehta
+91 98765 43210 · Meta Ads · 3 days ago
Latest note
“Grade 3 baldness. 2,500 grafts recommended. Budget ₹85,000. Treatment plan shared — waiting on confirmation.”
How it works
From Meta ad to booked procedure
Four steps. Fully automated. Your team just moves patients through the pipeline — the rest happens on its own.
Connect your Meta Instant Form
Connect your Meta Instant Form to Trace CRM during onboarding — takes about 30 minutes. Every enquiry flows in automatically, no manual entry.
Assign & schedule consultations
Front desk assigns leads to consultants. Log consultation outcomes, share treatment plans, set follow-up reminders. One place for everything.
Patient books the procedure
Mark the lead as Procedure Scheduled. Trace CRM fires a CAPI conversion event to Meta — automatically. No extra steps from your team.
Meta finds more patients like them
Meta's algorithm learns who your real patients are. It finds more people like them. Your CPL drops. Your consultation quality improves.
30 min
Time to go live
₹1,499
Per month, GST incl.
15 days
Free trial, no card
Pricing
Simple, transparent pricing
One plan that covers everything. Start free, subscribe when you're sure.
Professional
₹1,499
/month · GST inclusive
- Lead pipeline — all status stages
- Direct Meta lead capture
- Configurable Meta CAPI events
- Task assignment & call logs
- Admin + Sales Rep roles
Enterprise
Custom
For multi-location hair clinics and larger groups.
- Everything in Professional
- Custom integrations
- White-label setup
- Multi-location support
- Custom onboarding session
- Priority & dedicated support
Cancel anytime · No lock-in · 15-day free trial included
FAQ
Frequently asked questions
Specific to how hair transplant clinics use Trace CRM.
Still have questions?
Free demo
See Trace CRM set up
for your clinic
We'll show you how hair transplant clinics use Trace CRM to convert more Meta leads into booked procedures — and set it up specifically for your workflow in the same call.
Book your free demo
We'll reach out within 24 hours.
Start turning enquiries
into booked procedures today.
15-day free trial. Full access. No credit card required.